Blog: Fixing Problem and High-Risk Projects

If you must choose between managing a project or building a team, start with the latter.

Teams run projects, not project managers. Projects fail without teams, plain and simple. Project managers need to start by building a team. Red, or failing, projects have an even bigger problem, the teams are beat up, demoralized, depressed and frustrated. The recovery manager must focus on rebuilding the team. Balancing this with finding the project's issues may seem daunting. Fortunately, many aspects of these tasks overlap and good leadership qualities make it even easier.

A garageWe have all noticed how there is never enough space, money or time. It escapes no one and nothing. If there are two weeks to do a task it will take two weeks, if there is a $10,000 budget it will take $10,000 to do whatever it was. It is human nature. The goal has been set, it must be acceptable, so we strive to meet it. I refer to it as the "Garage Syndrome"—junk swells to fill the space in the garage.

Multitasking Image How many times have you heard someone say men are poor at multitasking? Well, that is probably a good thing, since multitasking is horribly inefficient. When I first said this in a presentation, people were shocked and took exception to the statement. After a few studies on the subject (summarized in a Harvard Business Review article), people are listening and agreeing. This should be nothing new. Looking at some of the more common methods to reign in red projects—Agile and Critical Chain—one premise they share is dedicating resources.

The term 'Inception Phase' is often used to signify a project's beginning. Isn’t it really the birth? There are many similarities between a project's lifecycle and this familial analogy.

Inception happens much earlier with a glass of wine, maybe two. That first thought, “Hey, wouldn’t it be neat if we had a…” Complete the sentence to fit the situation. It is at this point that the ball gets rolling, so to speak, and someone decides to invest some time to explore the possibility of making something happen. The originator courts the business manager, selling the concept of the idea, until there is approval to move forward. Voilà! It is conceived. Someone commits to carry and nurture the project, allowing it to incubate and mature into a viable form that can properly benefit the organization as a final product. After the proper gestation, the project is born and has a team assigned. This is the transition that many methodologies errantly label inception.

Many companies have some form of a portfolio management group to manage their projects and their backlog. The projects they govern range from network pulls to new software development. However, most use only one methodology to run these projects. It may be waterfall, Agile, Critical Chain or some other process. This is analogous to having only one knife in the kitchen. Anyone that has cooked more than a few meals realizes that a table knife is insufficient for all your kitchen needs. It purees tomatoes, cuts meat poorly, fails at filleting fish and suffers as a steak knife. There are hundreds of knives, each designed to do some specific job. As with many jobs, some tools are better than others are for certain tasks.

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